9 apps for recruiters to speed up the hiring process and get more done

The best recruiting apps help recruiters and hiring managers spend less time on repetitive admin work, and more time sourcing candidates and connecting with top talent. With the right tools in your recruiting tech stack, you can:

• Speed up time to hire

• Keep track of candidates, open roles, and referrals

• Match more qualified candidates with best-fit roles

• Automate time-consuming tasks like scheduling interviews and cross-posting job openings

• Create a better candidate experience

• Handle recruiting tasks on-the-go with user-friendly smartphone apps

• Simplify the entire recruiting process — without making it impersonal

In this article, we’ll share nine of the most popular apps for recruiters — including the recruiting software our own team swears by. Whatever recruiting challenges and goals your team needs to tackle, these apps can help you get there.

Applicant tracking systems (ATSs)

Your recruiting tech stack might be one piece of software, like an end-to-end recruiting and HR platform, or a combination of different tools that work well together. But whether you’re a team of one or an enterprise staffing agency, you need a way to keep track of candidates and applications.

That’s where applicant tracking systems (ATSs) come into play. Most ATSs include features like candidate management, resume parsing, employee referrals, career pages, and analytics. Depending on your team’s size, challenges, and goals, you might need additional features and flexibility.

1. Greenhouse

Platforms: Web, iOS, Android

Greenhouse is a popular ATS that simplifies, organizes, and automates candidate sourcing, hiring, and onboarding. While Greenhouse works for teams of all sizes, its scalability and flexible features make it an ideal recruiting solution for enterprise customers like HubSpot, DoorDash, and DocuSign. (We use it here at Calendly, too!)

Features

• Match the right candidates with open jobs via advanced candidate profile filtering

• Create a consistent, informed experience for candidates and interviewees with customizable interview kits and scorecards

• Share job postings across multiple job boards and social media platforms

• Onboarding features: Easily share important info and to-do’s with new hires

• Assign multiple permission levels for easier internal and external collaboration

• Make data-driven decisions about recruiting processes with 30+ built-in reports

• Integrate Greenhouse with 400+ apps, including job boards, background check platforms, collaboration tools, and payroll software

Pricing

Greenhouse offers three pricing tiers: Essential, Advanced, and Expert. You’ll need to request a quote for specific cost info.

2. Lever

Platforms: Web, iOS, Android

Lever’s popular recruiting platform, LeverTRM, combines an ATS with candidate relationship management (CRM). Businesses of all sizes use Lever to automate the recruitment process.

Features

• Get more visibility into your talent pipeline and hiring processes with customizable dashboards

• Create offer letter templates, integrate with e-signature providers, and easily generate and share offers with candidates

• Keep interviewers, recruiters, and hiring managers on the same page with shared interview notes, feedback forms, and automated workflows

• Automate and personalize candidate communication, including nurture templates to maintain relationships with potential candidates

• Measure, track, and continually improve your organization’s DEI efforts

• Connect 300+ apps in Lever’s Integration Ecosystem, including job boards, payroll software, background check tools, and productivity apps

Pricing

Lever offers two plans and several add-ons. For specific pricing details, you’ll need to request a demo or quote on their website.

3. Workable

Platforms: Web, iOS, Android

Workable offers a hiring platform and HR software that helps businesses find, hire, onboard, and manage employees. Workable’s ATS streamlines the hiring process by organizing and tracking candidate applications, communications, and interviews all in one platform.

Features

• Automatically distribute job ads to over 200 job sites with a single click

• Use AI-powered search and recommendation tools to find the best candidates from a pool of over 400 million profiles

• Organize and track all candidate applications and communications in a single intuitive interface

• Quickly create and customize career pages to match your employer brand and attract more applicants

• Track key recruiting metrics and make better hiring decisions with reporting tools

• Integrate with other recruiting tools, including HRIS systems, video interview platforms, background check services, and job boards

Pricing

Workable’s pricing depends on a variety of factors, including how many team members need access and whether you want recruiting features, HR features, or both. Plans start at $149 per month for up to 50 employees. 

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Candidate sourcing and job board apps

Choosing the right ATS is only part of the recruiting software puzzle. To reach the best talent, you need tools that get your open roles in front of more candidates — and make the mobile recruiting process a breeze. With nearly 70% of job seekers submitting applications through a mobile device, the options below help you connect with qualified candidates wherever they are.

4. LinkedIn Recruiter

Platforms: Web, iOS, Android

LinkedIn Recruiter gives employers access to LinkedIn’s network of more than 740 million professional users. Recruiters use LinkedIn to find and connect with top talent.

Features

• Find ideal candidates via advanced search and recommended matches

• Contact more candidates, faster with customizable templates and bulk messaging via InMail

• See centralized candidate search results, applications, information, and activity history

• Make it easy to organize candidates in your pipeline and share candidate profiles, feedback, and communications with teammates

• Analyze how your job posts and candidate outreach are performing

• Integrate LinkedIn Recruiter with your ATS, talent CRM, communication and collaboration tools, and other LinkedIn Talent Solutions products

Pricing

There are three versions of LinkedIn Recruiter. For full access to LinkedIn Recruiter features, you’ll need to reach out to their sales team for a quote.

• Recruiter Lite: $1,680 per year (single license) or $2,670 per year per license (two to five licenses)

• Recruiter Professional Services (for staffing firms): Custom pricing 

• Recruiter Corporate (for corporate companies): Custom pricing

“Linkedin is one of my favorite go-to tools in the market! With its ease of use and the amount of amazing features, it helps cut my sourcing time down tremendously.”

Katee Vallad

Senior Recruiter at Calendly

5. Indeed

Platforms: Web, iOS, Android

Indeed is one of the largest job board websites and apps. In addition to roles posted directly to Indeed, the platform aggregates job listings from thousands of websites. Job seekers can search for positions based on criteria like location, job type, and salary level.

Features

• Find candidates with the right combo of skills and experience by searching Indeed’s resume database (Smart Sourcing)

• Showcase your company’s culture, benefits, and open roles on a customizable employer profile

• Create detailed and effective job descriptions with Indeed’s templates and examples

• Boost the visibility of hard-to-fill roles with Sponsored Jobs

• Reach a larger audience of job seekers by automatically sharing jobs on Glassdoor when you post them on Indeed

• Filter out unqualified applicants via screening questions and assessments

• Simplify the application process with Indeed Apply, which lets candidates submit job applications via mobile app in just a few clicks

Pricing

You can post jobs to Indeed for free. Additional features require different subscription types and pricing tiers. For example, Indeed Smart Sourcing starts at $120 per month or $1,150 per year. Sponsored Jobs start at $5 per day or $150 per month.

More must-have recruiting tools

6. Calendly

In a Calendly survey, 78% of recruiting professionals said they’ve lost a candidate because they couldn’t schedule interviews quickly enough. Scheduling automation speeds up that process, so you don’t miss out on top talent.

Calendly helps recruiters coordinate interviews in just a few clicks, cutting down on time-consuming email back-and-forths — whether it’s a one-on-one intro call or a more complex group interview.

Features

• Candidate self-scheduling: Let candidates see interviewers’ availability and select the time that works best for them. Once they pick a time, Calendly automatically adds the interview details to both parties’ calendars.

• Connect your calendar(s) for real-time availability, so you never have to worry about double bookings

• Easily share scheduling links and meeting availability in emails, LinkedIn messages, and more. Chrome, Firefox, and LinkedIn extensions and mobile apps for iOS and Android make it simple to use Calendly wherever you work. 

• Speed up the interview process with Round Robin scheduling. Instead of recruiting coordinators having to sort through multiple schedules, candidates simply choose their preferred meeting times, and the interview is automatically assigned to the next available team member.

• Managed Events: Establish standard practices for interviews (title, duration, branding) and push those out to all hiring managers and interviewers

• Workflows: Automate and customize communications before and after interviews, including templates for interview reminders and follow-ups

• Automatically update candidate records in your ATS when an interview is booked, rescheduled, or canceled

• Integrate with 100+ tools, including ATSs, technical assessment platforms, video conferencing, CRMs, collaboration tools, and workflow automation

How Calendly reduces time-to-hire

Before Calendly, Odlenika Joseph, Muck Rack’s Talent Operations Specialist, spent 80% of her time scheduling and rescheduling candidate interviews.

Now, with scheduling automation, candidates can book interviews directly with the right team member’s calendar. Calendly has helped Muck Rack reduce time-to-hire by eight days.

Odlenika uses Calendly’s Managed Events to standardize meeting templates and ensure each stage of the hiring process contains pre-planned meeting Workflows, custom redirects, and follow-up events.

“It’s about efficiency and making more out of less. Leveraging Calendly has enabled everyone on my team to take on a ton of projects that are really impactful to the recruiting team and the organization at large.”

Erica Raphael

VP of People at Muck Rack

Pricing

Calendly has four pricing tiers:

• Free: Includes one connected calendar, unlimited event scheduling, Meeting Polls, and automated event notifications

• Standard: $10 per user per month (billed annually)

• Teams: $16 per user per month (billed annually)

• Enterprise: Custom pricing for larger organizations that need advanced security, control, and customer support

Explore Calendly’s Teams features with a 14-day free trial.

7. TalentWall

Platforms: Web only

TalentWall by Crosschq is a data visualization tool that converts your ATS data into an interactive card wall, so recruiters can see the status of each candidate and open role at a glance.

Features

• Integrate with Greenhouse, Lever, and Workday ATSs

• Get full visibility into the hiring process with visual pipeline management that helps identify roadblocks and improve recruiter efficiency

• Customize talent acquisition dashboards with more than 200 pre-built charts

• Understand the diversity of your pipelines with Enriched Diversity Data

• Measure your progress against your hiring plans on a monthly, quarterly, or annual basis

• Track and update the status of each open role with red, yellow, and green “health indicators,” plus custom notes for additional context

“TalentWall helps me visualize the pipeline for all of my roles, so I can focus my recruiting efforts effectively. It also helps me keep an eye on when I last communicated with a candidate so that I can make sure they’re receiving the best experience possible.”

Becca Scherff

Senior Recruiter at Calendly

Pricing

TalentWall offers custom pricing depending on features and team size. For more specific pricing info, you’ll need to request a demo on the TalentWall site.

8. Slack

Platforms: Web, macOS, Windows, iOS, Android

Slack is a go-to communication and collaboration tool for companies across industries, from publishing giants to tiny startups. The instant messaging platform helps keep recruiting teams and hiring managers aligned, organized, and responsive throughout the hiring process. 

Features

• Create dedicated channels to organize hiring team discussions around specific roles, projects, or departments to keep conversations focused and accessible.

• Quickly connect with team members for private discussions and updates.

• Integrate with your ATS to receive updates and notifications about hiring progress directly in Slack

• Share resumes, portfolios, and other candidate documentation within any conversation or channel

• Hop on an impromptu call via a Slack Huddle voice or video call, the latter of which includes interactive screen sharing

• Record voice memos or videos for easier asynchronous team communication

Pricing

Slack offers four pricing plans:

• Free: Includes 10 integrations (including Calendly for Slack), one-on-one audio and video conferencing, and access to the most recent 90 days of message history

• Pro: $7.25 per user per month, billed annually

• Business+: $12.50 per user per month, billed annually

• Enterprise Grid: Custom pricing

9. Zoom

Platforms: Web, macOS, Windows, iOS, Android

Zoom is a straightforward video conferencing platform with a minimal learning curve, making it accessible to recruiters, hiring managers, and candidates with varying levels of tech-savviness.

Features

• Host HD video and audio interviews with remote candidates

• Customize waiting room messages to create a welcoming candidate experience

• Make candidate presentations easy with screen- and file-sharing functionality

• Keep candidate and company data secure with SOC 2 Type II compliance

• Password-protect meetings or restrict access to people with a specific email domain

• Integrate Zoom with Calendly to automatically generate video conference details for every interview scheduled. Instantly update meeting details when events are rescheduled or canceled

“I love that Zoom lets you create a ‘waiting room’ and craft a friendly message so candidates feel welcomed. I also appreciate that Zoom lets you include your pronouns in your name, so we can be more inclusive when meeting candidates for the first time.”

Leah Knobler

Director of Talent Acquisition at Help Scout

Pricing

Zoom Workplace offers five pricing tiers (plus a variety of add-ons):

• Basic: Free. Includes meetings up to 40 minutes long

• Pro: $13.32 per user per month, billed annually

• Business: $18.32 per user per month, billed annually

• Business Plus: $22.49 per user per month, billed annually

• Enterprise: Custom pricing for organizations with 100+ users

Get more done, hire faster, and create a top-notch candidate experience

Adding the right recruiting apps to your hiring processes takes manual tasks off your plate and gives you more time to connect with top talent.

The results? Better hiring decisions, lower cost-per-hire, higher employee retention, faster time-to-hire and happier candidates..

Happy hiring!